Tavares Pavilion manager JOB Opening

The Tavares Pavillion is well under way! The city of Tavares is now seeking a qualified manager to take the entertainment/ conference pavilion to the next level.
 Do YOU think you have what it takes to run this fabulous new venue on the banks of Lake Dora?
 To earn a yearly salary of $52,000- $78,000, here is what you need to know about the job:

GENERAL DESCRIPTION:
Performs all administrative, facility management and supervisory work for the Pavilion on the Lake events center.  Work requires independent judgment in the planning, scheduling, coordinating and monitoring of all events at the Pavilion.  This position reports directly to the Community Services Director and is supported through the Recreation Division.

ESSENTIAL JOB FUNCTIONS: Plans, schedules, organizes and coordinates logistical requirements for a variety of events; participates in pre-event planning. Promotes usage of facilities by greeting clients and answering questions; promotes the facility and coordinates advertising for the Pavilion. Develops and makes recommendations to the Community Services Director regarding the annual Pavilion on the Lake operational budget; implements and utilizes fiscally sound purchasing practices and possesses working knowledge of the budget approval process. Develops financial spreadsheets for tracking Pavilion activities and creates reports to illustrate financial activities as needed.   Schedules and supervises the work of others, to include all facility support staff; responsible for monitoring payroll and annual evaluation processes for support staff. Works with guests and coordinates with facility support staff to insure proper set-ups, changes/adjustments in facility as requested by guests; resolves event related challenges; coordinates the proper upkeep of rental facilities, contents and grounds; participates in facility set-ups as needed. Performs administrative work, including answering phones, keeping records and accounts related to the operation of the Pavilion; composes letters, prepares reports, correspondence, fliers and monthly summaries outlining work activities. Conducts tours of facility informing prospective guests of the public services and facilities; promotes favorable image of the City. Completes evaluations for each event by soliciting patron and guest comments regarding the facility and services provided; documents and evaluates activities performed, problems encountered, actions taken and related information; recommends changes in operational procedures based on findings. Collects and records rental fees and deposits; assigns rental rooms in accordance with established policies and guest needs; compiles statistical information on schedules, maintenance and facility use. Serves as liaison to caterers of the Pavilion and insures contract compliance; accepts and processes caterer payments according to the agreement. Represents the department at City and public meetings as required; ensures the Department Head has been informed of any information/issues of relevance; maintains an open line of communication with Pavilion employees, City staff, department heads and the general public. Establishes and maintains successful working relationships with media representatives; maintains affiliations with organizations for programming Pavilion rentals and activities. Opens and closes facility as needed; able to work as needed on weekends, holidays, etc. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

Publication Date/Time:

12/30/2013 12:00 AM

Closing Date/Time:

Open Until Filled

Qualifications:

MINIMUM QUALIFICATIONS:KNOWLEDGE, SKILLS AND ABILITIES: 1. Comprehensive knowledge of all phases of public facility operations and their administration, inclusive of budget management 2. Knowledge of effective customer service practices 3. Ability to interact with potential guests and perform pre-event inspections, conduct tours and complete post-event checklists 4. Proficiency in the use of spreadsheet and word processing software 5. Skilled in the operation of general office equipment including a personal computer, keyboard, copy and fax machine; knowledge of audio visual equipment and ability to monitor/adjust audio systems 6. Ability to maintain a variety of clerical records, document income and prepare daily deposits 7. Ability to select, develop, motivate and maintain effective relationships with subordinates and to promote and maintain high morale and enthusiasm; consistently demonstrates strong judgment and managerial ability 8. Ability to create and maintain a positive image with members of the public and the media 9. Strong Microsoft Publisher proficiency and creativity in developing materials, brochures, electronic announcements and informational fliers for the public 10. Strong written, verbal, interpersonal and public speaking skills 11. Ability to work extended hours beyond 40-hour work week 12. Ability to multi-task in a challenging environment 13. Proven leadership and conflict resolution skillsENVIRONMENTAL CONDITIONS: Works inside and outside in various weather conditions. (Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

Special Requirements:

EDUCATION AND EXPERIENCE: 1. Knowledge and experience in public facility operations 2. Bachelor of Science in Public Administration, Business Administration, Leisure Services/Hospitality Management or closely related field of study and a minimum of 3 years direct experience in leisure services, recreation administration and/or special event planning 3. Customer service, conflict resolution, and leadership development training and/or experience highly preferred (A comparable amount of training, education or experience can be substituted for the minimum qualifications.) LICENSES, CERTIFICATIONS OR REGISTRATIONS: 1. Valid Class “E” Florida Drivers License.

Miscellaneous:

The City Of Tavares is an Equal Employment Opportunity, Drug-Free Workplace and E-Verify Employer. Qualified individuals with disabilities are encouraged to apply and will be reasonably accommodated. Women and minorities are encouraged to apply. Veterans’ Preference offered on initial hire per Florida Statute 295. Selected applicants receiving a conditional offer of employment are subject to a criminal, driver, education and employment background check, drug screen, psychological assessment and medical examination. To apply, a City of Tavares employment application or resume with a minimum of ten (10) years complete work history must be submitted to City of Tavares Human Resources no later than 5:00 p.m. on the closing date (if mailed, it must be postmarked no later than the closing date). Internal candidates must submit a completed Internal Transfer Request (available in Human Resources, no later than 5:00 p.m. on the closing date. Minimum qualifications are subject to change pending approval of job description(s). Equivalent combination of related training and experience may be considered. The City of Tavares reserves the right to fill positions prior to the closing date. All positions are regular full-time unless otherwise noted.

CLICK HERE to go to the downloadable Application